Hiring Ystradfellte Hall

Charging policy

 

Ystradfellte Church event ............................................................£0.00

Local youth groups  ....................................................................  £5.00 / session

Any other local group .................................................................  £10.00 / session

Local groups fundraising events ...............................................  £10.00 /  session

Other fundraising events  ...........................................................  £30.00 / session

Hall hire for the 'general public'  ...............................................  £10.00 / hour

             £100 deposit against cleaning and breakages

Hire by local user for an event such as a birthday party   ....... £30.00

Ystradfellte Church Hall

CONDITIONS OF USE AND HIRE

Updated April 2017​

1.      Any letting is undertaken at the hirers own risk. The Ystradfellte Church Hall Management Committee is not responsible for any accidents or injuries incurred.

2.      The Ystradfellte Church Hall Management Committee is not responsible for the loss of or damage to personal possessions brought into the Hall.

3.     Keep emergency exits clear at all times.

4.     The Hall has been designed to be as environmentally friendly as possible; please respect this by turning off lights and other items requiring power when they are not needed.

5.     Respect our community by minimising any disturbance to residents, especially after 9.00 pm and when leaving the hall

6.     Hirers are responsible for meeting the costs of any breakages or damage to the hall or its fixtures and fittings.  Any such damage must be reported to the caretaker.

7.     Hirers to leave the hall clean and tidy and check all doors and windows are closed before leaving the building.

8.     To keep the hall in a good decorative state, do not attach any items to the walls.

9.     Hirers must pay a 50% deposit is payable at the time of booking for one-off events. This is refundable if the booking is cancelled three weeks or more before the date of event.

10.   For bookings from people outside the parish of Ystradfellte, the balance of the charge must be paid in full two weeks before the date of the event.

11.    Hirers to contact the Caretaker about any problems.

12.   Record your comments about the Hall and its facilities in the visitors’ book provided.

13.   Hirers are responsible for close supervision of any children on the premises as there is a Graveyard yard next door with potential trip hazards and also in close proximity to a road with traffic hazards. Children under the age of 10 must be supervised by an adult when in the kitchen area.

14.   Hirers are responsible for the safety of their own electrical equipment that they use.

15.   Hirers must ensure that they use any ladders correctly - this means 3 points of contact at any time.

16.   Hirers must ensure that the Hall maximum capacity of 100 is not exceeded and if any stage, furniture is required from the basement that the trolley provided is used to properly carry them.

17.   Hirers must not sell alcohol from the premises without the committee seeing evidence of a Temporary Event Notice.

18.   Hirers to be shown the following before use

1.      Location of fire exits, fire extinguishers, fire assembly point, fuse box, water shut off valve

2.      Any instructions for use of projector, dishwasher, heating etc as required

 

I confirm that I have read and understood these conditions of hire and that I have been shown the items in 18 above

 

 

SIGNED for and on behalf of the hirer _____________________________________

Hall contacts:

Tel Meinir Williams: 01639 720100

Ystradfellte.hall@hotmail.co.uk

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